Policy Statement:
The University of Gibraltar operates an Internal and External Internet access facility. This Information Technology (IT) Security & Use Policy forms a key part of the University’s overall Information Security Policy. It governs how an authorised user can make use of, or access, the University’s information systems and services. This policy sets rules and provides guidance for the use of the University of Gibraltar Internet, Intranet and network use.
Applicability:
The policy applies to all full-time and part-time employees of the University of Gibraltar, contracted third parties (including agency staff), students/trainees, other staff on placement with the University of Gibraltar, and staff of partner organisations with approved access.
All users must accept this policy to make use of, or access to, the University’s information systems and services.
Further Information:
The University’s ICT services are fast and effective means of communicating and gathering information that can enhance the efficiency and effectiveness of staff.
The University of Gibraltar Intranet is internal to the University of Gibraltar and is a portal to access a wide range of specific information.
The facilities exist primarily for the purpose of conducting University business but can also be used for permitted personal purposes.The Internet is a source of information and knowledge of infinite range but offers no guarantee of accuracy, reliability and authenticity. The University of Gibraltar will use these facilities to communicate and cascade information. Employees are encouraged to familiarise themselves with the facilities and to make use of our own Internet site (www.The University of Gibraltar.edu.gi) and other network facilities.
Internet facilities are provided by a third party, this would mean that although it is a highly reliable service staff should not rely solely on them for critical business processes.
Core Principles:
Staff will have access to the University of Gibraltar Intranet and the Internet in accordance with this policy.Personal use of the facilities will be limited. Safeguards will be established to protect the security, integrity and availability of the University of Gibraltar systems.
The requirements of Gibraltar law and the University of Gibraltar policies will be observed at all times.
- Internet/Intranet Policy:
We trust you to use the Internet sensibly. Please be aware at all times that, when visiting an Internet site, information identifying your PC is being logged.Whenever you access a web site, you should always comply with the terms and conditions governing its use.
We recognise the need for individuals to have to carry out some personal tasks at work and this is permitted subject to the following:
- Does not interfere with the performance of your duties;
- Does not take priority over your work responsibilities;
- Does not cause unwarranted expense or liability to be incurred by the University of Gibraltar;
- Does not have a negative impact on the University of Gibraltar in any way;
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You are not permitted using the University of Gibraltar e-mail address when using public web sites for non-business purposes, such as on-line shopping as it results in a possible increase in spam.
Access to certain web sites is blocked. If you have a particular research/business need to access such sites, please contact the University of Gibraltar ICT Helpdesk and make sure you inform your line manager or responsible tutor first.
It is recommended that Internet-based e-mail accounts (i.e. Hotmail and Yahoo) are not accessed from the University of Gibraltar network with the exception of the facilities provided unless connected to the Guest WIFI LAN.
The Internet must not be used to download audio, video and music files of a commercial nature or otherwise.
Viewing or transmitting adult material including pornography, erotic images, artwork, whether in pictorial, text based, audio or video format as such actions will be considered as gross misconduct and will result in disciplinary proceedings.
The use of chat rooms, online gaming, or on-line options such as eBay is not allowed. The use of P2P file sharing and Instant Messaging is strictly prohibited.
Only use images, text or material which is copyright-protected within copyright law, other than in accordance with the terms of the license under which you were permitted to download them. Do not access or try to access data which you know is confidential.
Do not introduce any form of computer virus or malicious software or try to exploit security vulnerabilities or weaknesses in the University of Gibraltar information systems. If you think you have discovered a weakness please inform your line manager or ICT helpdesk. Please discuss with line Managers on the types of website that are considered by the University of Gibraltar to be within and outside of the boundaries of acceptable use.
If any staff member or student requires to access sites that may fall or be classified under one of the NOT acceptable categories, it is advised that they seek approval from the ICT Helpdesk in order to gain clearance.
