This policy applies to all users of company mobile devices that are used for University business. The mobile device is owned by the University of Gibraltar. The user must agree to this policy or return the portable device to their line manager.
- Mobile Devices Available: Examples of the mobile devices The University of Gibraltar supplies to its staff/students, as authorised by their line manager are:
- Laptops
- Mobile Phones
- Tablets
The University of Gibraltar supplied devices are authorised to be connected to The University of Gibraltar ICT Infrastructure. Mobile device users must comply with all applicable Acceptable User Polices as defined in the Universities ICT Security Policy.
- Personal use of Mobile Devices: Users are permitted to use The University of Gibraltar Mobile Devices for personal use providing they adhere to the following: The purpose or use is not for financial or any other form of commercial gain to the user or other organisation. Any personal calls or data use are clearly declared to managers, at which point a charge maybe incurred. The use does not contravene The University of Gibraltar Acceptable Use Policy for ICT users.
- Physical Security: Mobile devices if left unattended should be secured. For the working environment Information Services will make available desk locking cables for mobile device users where appropriate. Vehicle storage – Do not leave mobile devices in vehicles. However, if no alternative is available store in a locked boot out of sight. Vehicle storage must not be used over night or for long periods of time. Room Storage – Do not leave mobile devices unattended in open rooms. When the portable device is not in use it must be stored securely out of sight. Alternatively please hand the device back to ICT Department for it to be stored securely. The University is not liable for any lost/damage of personal mobile devices.
- Data Security: Any University data that is stored locally on a mobile device must be encrypted using the procedures set out by Information Services. Users must log into the mobile device to use it. All laptops must have up to date Anti-Virus software installed. The University of Gibraltar data must not be stored on personal mobile devices as it is not possible to verify the security of said devices.
- Device Abuse: Mobile device users must comply with The University of Gibraltar Acceptable User Policy for ICT Users, and pay particular attention to sections below. Users must not use the ICT facilities for sending any message textual or graphic or voice or artistic that is offensive, abusive, obscene, defamatory, racist or otherwise unlawful. Users must not initiate or spread electronic chain mail. Any electronic mail must be relevant to the user’s course of study or job within the University and it must be sent only to those users to whom it is relevant. The creation, display, production, downloading, uploading and circulation of offensive material in any form or on any medium is forbidden.
